Time Machine – Time Tracking & Performance Management System
client
Time
Machine
Time Machine
industry
Management
platform
Web app
6 months
Duration
5 employees
Team
Request
We needed a time tracking system that would reflect our real workflow: tracking hours by project and task, separating billable and non-billable time, and generating clear reports for clients and management. Existing tools didn’t support the level of flexibility and simplicity we required. That’s why Yojji made the decision to build a custom solution tailored to our internal processes.
Challenge
The app had to be obvious from the first click, so new team members wouldn’t need training. At the same time, it had to handle reporting, billable separation, and easy sharing of schedules with managers and clients. It didn’t have to be a complicated administrative tool.
Our solutions
Yojji employees defined our internal needs first, then built the product around them. A small team worked in two-week iterations, releasing updates regularly. The whole company tested the app and shared feedback. This allowed us to refine the UX and reporting logic in real time and create a tool that truly fits our workflow (instead of adapting the whole team to a new tool).
Core Features
Stopwatch-Based Time Tracking
Employees can start and stop a timer while working on a task to capture time precisely without manual calculations. This feature reduces underreporting or overreporting of hours and gives managers accurate data for workload analysis.
Manual Time Entry & Editing
Users can manually enter or correct logged hours and adjust entries as needed. This flexibility supports real-life workflows. For example, when employees finish work offline or forget to track it.
Project-Based Tracking
Teams log time directly to specific projects to show where they invest effort. Managers analyze project costs, allocate resources more accurately, and monitor team capacity without relying on manual reports.
Billable vs. Non-Billable Separation
Members mark each time entry as billable or non-billable to simplify financial reporting and client invoicing. This distinction allows the company to calculate project profitability accurately and see how much time the team spends on internal, non-revenue tasks.
Results
- 73% reduction in time spent on reporting after replacing manual spreadsheets with automated project-based logs.
- 27% faster onboarding, as new employees start tracking time without formal training sessions.
- Visibility of billable vs. non-billable hours improved project margin calculations.
- 50% faster invoice preparation thanks to structured billable tracking and exportable reports.
- Real-time project workload monitoring reduced resource misallocation and last-minute deadline pressure.
Technologies and tools we used
Project team
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